Kind regards? or is it "best"? how to charm with email etiquette

1. What is an gmail sign-off?2. Bad sign-off examples3. Thư điện tử sign-off best practices4. Business tin nhắn sign-offs5. Less formal gmail sign-offs

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Can you rethành viên the last gmail that you sent, both formal and addressed to a friend? What did you write at the very end of it, following the message itself? Did you have sầu a signature? Or did you just put a standard closing, such as “Best regards”? Or did you include no sign-off whatsoever?


Many kết thúc an email with “Best” or “Regards,” or similar sign-offs. How good are they in terms of email etiquette? In which cases should you thank a person & when it’s proper to say “Lots of love”? And when vày you need to include a full signature? In this article, we’ll look at some sign-off words và phrases that are an absolute no-go for business emails. You will also see some great examples of how to lớn kết thúc your emails.

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What is an gmail sign-off?

An email sign-off, an gmail closing, or a sign-off message, is what comes at the end of your tin nhắn after the body toàn thân text. Usually, it consists of a closing phrase and your name following it. In business correspondence, a sign-off also includes a full email signature.


Why you need an tin nhắn sign-off in the first place?

This is what email etiquette requires. It is only polite lớn add something at the kết thúc, at least your name & a standard phrase like “Best regards,” thank someone for taking time khổng lồ read the message, or wish your recipient a great day.People need some closure. You must signal that your message has come lớn an end. It’s similar to lớn communicating with a radio phối where you kết thúc your single transmissions with “Over” khổng lồ let the other people know it’s their turn to lớn speak.Your tin nhắn is both a message and a letter. When you write letters, you usually sign them off.A sign-off can serve as a message on its own. Complementary in its nature, it can provide your collocutor with some additional information, such as your tương tác details.

You need khổng lồ use your sign-offs strategically. Before sending an gmail, think what its purpose is and design your closing accordingly.

First of all, let’s see how you shouldn’t kết thúc your messages.

Bad sign-off examples


Here is a menu of sign-off phrases và practices that you should avoid.

Using quotes

You might have seen somewhere that you can over your message with a quote. Don’t vì chưng this. Quotes, inspirational or not, might confuse the recipient. They might misunderstvà your initial intention, which could lead lớn miscommunication. Alternatively, your collocutor might just disagree with the quote altogether.

Oversized sign-offs

Don’t write too much at the over of your email. A one-phrase closing will suffice. If you are using a business gmail signature, don’t make it more than five sầu lines big. Why should it take more time reading your closing than a person spent reading the tin nhắn itself?

No closing

It’s also bad if you don’t include any sign-off at all. You should at least put your name at the end preceded by a standard closing phrase. In business emails, it’s essential that you have a professional signature, so that the recipient can easily access your contact or business details.

The only time when the closing is not necessary is when there is a conversation chain. It can be enough khổng lồ use your signature just once.

Sent from my iPhone

You’d better avoid this Apple-specific sign-off unless you want your message to lớn be “By the way, I have an iPhone. I still have sầu trouble getting used khổng lồ its keyboard, therefore the typos.” There are also creative versions of this sign-off, which can bởi in informal messages. Still, the sent-from-my-iPhone jokes get old quickly và are rarely fun khổng lồ read more than once.

Thx / Rgrds

Don’t use such abbreviations at the end of your emails either. First of all, it shouldn’t be so much trouble for you to lớn write the full words. Secondly, not all of your recipients can understand those.

Take care

Although it seems lượt thích a perfectly normal informal sign-off, some people are suspicious of it. For some, it might sound as if you were warning them of something bad to happen. Wishing them simply a good day instead would be a far better message.

Looking forward khổng lồ hearing from you

Although this closing is considered as a classic, it appears as too formal & outdated. For some, it might even feel threatening, as if you were saying “You’d better write me soon, or else…”

Yours truly and Yours faithfully

This kind of closings just sounds giả. You can still use them with your beloved one during the honeymoon phase, but only if it doesn’t feel awkward lớn both of you.

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This sign-off is considered appropriate solely in correspondence with government officials. You should avoid it unless you are writing an email khổng lồ the President.

Have a blessed day

Because of its religious tint, this closing is better lớn be avoided. Therefore, it is entirely inappropriate in business messages.

A smiley face

If you ever consider putting a smiley face or any other emoji at the end of your gmail, you should think twice. What message vì you want khổng lồ communicate lớn the other person this way? Will they underst& it the right way? It would fit only in a friendly tin nhắn that ends with a joke.

There are dozens of ways to lớn sign off an gmail. Before choosing one, you should always think whether it is appropriate in this particular case và whether your recipient understands it the same way as you. If you are not sure, then go with one of the universal closings outlined in the following paragraphs.

E-Mail sign-off best practices

A study by Boomerang listed email sign-offs with the greakiểm tra response rates (over 50%). Here are the eight of them:

Thanks in advance - 65.7%Thanks - 63%Thank you - 57.9%Cheers - 54.4%Kind regards - 53.9%Regards - 53.5%Best regards - 52.9%Best - 51.2%


Image courtesy of Boomerang

Let us look at email sign-off best practices closer. They will be a bit different in business emails as compared to lớn informal, or friendly, emails.

Business tin nhắn sign-offs

First of all, it is advisable that you use a proper signature when you sign off a business gmail. A business signature should consist of the following:

A closing lineYour name (in most cases, both first & last name)Your title in the companyName of the companyYour company’s websiteYour business tương tác detailsThe company’s logo


Optional are also: your pholớn (a headshot), links lớn the relevant social profiles, additional information, such as link, promotional or marketing banners, etc. If you want to know what other professionals include in their business sign-offs, you can check out our State of Business Email Marketing report. We surveyed more than 750 marketers và business owners to find out both the best practices và the challenges faced when implementing professional gmail signatures in business communications.


As for the closings, you can piông chồng one of these before your name:

Regards, Best regards, or Kind regardsThank you, Thanks in advance, or Thanks. Be sure it doesn’t sound pushy and you really have sầu something khổng lồ thank for.Sincerely (although it might sound a bit pretentious)Best wishes (think first whether it is appropriate in your particular case)Best (although it sometimes seems a bit dull)Hope to lớn hear from you soon. Use it only if you are really expecting your recipient khổng lồ reply. Also, if you are using the closing that starts with “Hope lớn,” then you should add more context to it.Have sầu a great day is another polite & good-hearted way to end an gmail. You can also try replacing “great” with synonyms, such as “lovely,” “splendid,” or “wonderful.”


Less formal email sign-offs

When writing a message lớn a friend, using full tin nhắn signatures is not necessary. You can just go with a closing line and your name at the over. Here are some of the good friendly sign-offs:

Thanks. It works in almost every case. If you have something to thank for, then you should certainly go for it.Warmest regards is a friendlier alternative khổng lồ “Best regards” or just “Regards.” It should work in any case.Love or Lots of love is a way khổng lồ sign off an email khổng lồ a really good frikết thúc or a family member. Don’t use it with just anyone.Alternatively, you can write Hugs to lớn a cthảm bại frikết thúc at the over of your gmail.Take care is also an excellent informal way to lớn over an email. Though you must make sure that a person you’re writing to has nothing against it (or uses it him- or herself).

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To sum it all up, let us say that you should always sign your email off with a proper closing. While in business emails you normally need a full-fledged business signature with your organization’s name, biểu tượng logo, và liên hệ details, you are more flexible with informal emails.

And remember the things you should avoid in your gmail closings:

Sign-off quotesWords and phrases that might have sầu a double meaningSign-offs that might suggest a more intimate relationship with a recipient than you currently haveOld-fashioned closingsEmojis that might be misunderstoodAbbreviations or contractions

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